A client is seeking to appoint a highly experienced and detail-oriented Senior Conveyancing Secretary with a stable work history for its Cape Town offices.

This is a full-time position ideally suited to a candidate with strong conveyancing experience and the ability to independently manage property transfer transactions from inception to finalisation, including post-registration finances.

Minimum Requirements:

• Stable employment history
• Proven experience as a Conveyancing Secretary attending primarily to property transfers;
• Ability to independently manage files from file opening through to registration and finances after registration;
• Experience to include:
• Drafting transfer documentation;
• Obtaining rates clearances;
• Obtaining electrical, plumbing and other compliance certificates;
• Obtaining body corporate and homeowners’ association clearances;
• Liaising with clients, estate agents, municipalities and deeds office personnel;
• Experience working on:
• LexisConvey
• e-Filing
• Microsoft Office

Added Advantage:

Experience in bond registrations and/or bond cancellations will be an added advantage, as well as general administrative office experience and some GhostPractice or LawPractice experience.

Key Competencies:

• Strong administrative and organisational skills;
• Ability to work independently with minimal supervision;
• Excellent attention to detail;
• Good personal relationships;
• Ability to manage high volumes and meet deadlines;
• Professional communication skills;
• Strong understanding of conveyancing processes and Deeds Office procedures.

Responsibilities:

• Managing conveyancing files from inception to registration and finalisation;
• Drafting and preparation of transfer documentation;
• Liaising with clients, estate agents, municipalities, banks and correspondent attorneys;
• Coordinating compliance certificates and clearance figures;
• Monitoring progress of matters and ensuring adherence to deadlines;
• Handling post-registration finances and administrative processes;
• General administrative duties.